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Instructions for Submitting an Organized Paper Session

The standard paper session consists of a pre-organized set of papers on a given topic to be presented in a two-hour session. Each paper presentation will be allotted 30 minutes on the program, including time for a brief introduction, 20 minutes for the presentation, and 5-10 minutes immediately following the presentation for questions and discussion.

There can be no more than four 20-minute papers in a single standard panel session. If a session includes a discussant, there can be no more than three papers in that session.

This year, we also welcome pre-organized panels that consist of more than four shorter presentations. See Submitting an Organized Short Paper or Diamond Session. Contact Lorraine Walsh Cashman at to discuss any other alternative panel formats.

Participants in pre-organized sessions
  • Well in advance of the March 31 deadline, submit to the chair of your proposed session: your short (100-word) abstract, affiliation, preferred email address, and Twitter username (if desired).
  • Register for the meeting by March 31.
Chairs of pre-organized sessions
  • Collect and submit all required material (see below) by March 31.
  • Encourage panel participants to register. Chairs register only themselves when submitting the proposal; do not register the panel participants.
  • Contact panel participants to determine their audio and scheduling needs. If any one participant needs speakers, you must request AV on the proposal form.

Materials required for the online registration and proposal process:

  • Optional: keywords approved by the AFS Ethnographic Thesaurus that describe the content of your session as a whole. See Using Keywords in Annual Meeting Proposals before you register and submit your proposal.
  • a long (500-word) abstract for the session as a whole, which will be sent out for blind review
  • a short (100-word) abstract for the session as a whole, which will appear in the program book if the proposal is accepted. Use AFS style.
  • For each paper:
    • a short (100-word) abstract which will appear in the annual meeting program book if the proposal is accepted. Use AFS style.
    • The presenter's full, formal name, affiliation and email address
    • The presenter's Twitter handle (not required, but recommended for presenters who are active on Twitter)
  • Visa or Mastercard for the chair's meeting registration

  • You must submit your proposal no later than March 31.
  • AFS provides a projector and screen in all meeting rooms. If you require speakers, you must request them on the proposal form. AFS does not provide other equipment, such as laptops or DVD players.
  • Members: You must sign in to register and submit your proposal. Please make sure in advance that you can successfully sign in. If not, allow time to contact AFS.
  • Non-members: You may enjoy a significant discount on your Annual Meeting registration, as well as other member benefits, if you join AFS. However, the site will not recognize your membership until it has been manually approved by AFS staff; you will receive an email notification when your membership is activated. Please allow for a few business days in between joining AFS and submitting your registration/proposal. Join AFS by March 27 if you want to receive the member rate.

    It is cheaper to pay both member dues and meeting registration than it is to register as a non-member. Save money — take the time to join AFS before you submit your proposal!

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    American Folklore SocietySister Society: SIEF
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