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Instructions for Submitting an Organized Short Paper or Diamond Session

The American Folklore Society invites proposals for organized sessions of short presentations on a common theme, to be presented in one two-hour session.

Panels may consist of 5-7 short papers. To keep the schedule modular, so audience members may move between papers during each regular session, papers should be scheduled on 15-minute blocks. Therefore, papers in panels of five or more papers will be allotted 10 minutes for each presentation, followed immediately by 5 minutes for questions, with remaining time devoted to discussion of the panel as a whole. All short paper panels should allow at least 15 minutes at the end of the two-hour panel for discussion of the panel as a whole.

Alternatively, panels may consist of 6-8 Diamond presentations, a formalized presentation genre structured by time and images:

Individual Diamond presentations are seven minutes long and are organized around 21 slides that are set to advance automatically every 20 seconds.

All Diamond sessions will be constructed with an initial seven minutes allotted for preparation and introduction of the session as a whole, seven minutes for each Diamond presentation, time for questions in between presentations, and the balance of the available time dedicated to discussion of the full set of presentations. At the discretion of the session chair, the discussion time may be used for response by a formal discussant, open "full room” questions and answers, break-out time in which presenters can confer with interested audience members, or a combination of these discussion formats.

Participants in pre-organized sessions
  • Well in advance of the March 31 deadline, submit to the chair of your proposed session: your short (100-word) abstract, affiliation, preferred email address, and Twitter username (if desired).
  • Register for the meeting by March 31.
Chairs of pre-organized sessions
  • Collect and submit all required material (below) by March 31.
  • Encourage panel participants to register. Chairs register only themselves when submitting the proposal; do not register the panel participants.
  • Contact panel participants to determine their audio and scheduling needs. If any one participant needs speakers, you must request AV on the proposal form.

Materials required for the online registration and proposal process:

  • Optional: keywords approved by the AFS Ethnographic Thesaurus that describe the content of the panel as a whole. See Using Keywords in Annual Meeting Proposals before you register and submit your proposal.
  • a long (500-word) abstract for the session as a whole which will be sent out for blind review
  • For each presentation:
    • a short (100-word) abstract which will appear in the annual meeting program book if the proposal is accepted. Use AFS style.
    • The presenter's name, affiliation and email address
    • The presenter's Twitter handle (not required, but recommended for presenters who are active on Twitter)
  • Visa or Mastercard for the chair's meeting registration

    • You must submit your proposal no later than March 31.

    • AFS provides a projector and screen in all meeting rooms. If you require speakers, you must request them on the proposal form. AFS does not provide other equipment, such as laptops or DVD players.

    • Members:You must sign in to register and submit your proposal. Please make sure in advance that you can successfully sign in. If not, allow time to contact AFS.

    • Non-members: You may enjoy a significant discount on your Annual Meeting registration, as well as other member benefits, if you join AFS. However, the site will not recognize your membership until it has been manually approved by AFS staff; you will receive an email notification when your membership is activated. Please allow for a few business days in between joining AFS and submitting your registration/proposal. Join AFS by March 27 if you want to receive the member rate.

      It is cheaper to pay both member dues and meeting registration than it is to register as a non-member. Save money — take the time to join AFS before you submit your proposal!

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    American Folklore SocietySister Society: SIEF
    Classroom-Office Building, Indiana University, 800 East Third Street, Bloomington IN 47405 USA

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