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2020 Annual Meeting: Submission Process by Proposal Type

This page gives an overview of the steps required for each kind of proposal. See How to Submit a Proposal for more details about how the portal works.

Call us or contact AmericanFolkloreSociety@gmail.com for assistance.


Preorganized Session Chairs

Before March 31, you must:

  • Encourage your session participants to register and start their individual submissions early so that they can get their submission ID numbers and send them to you; they don’t have to complete their proposals until the March 31 deadline. Even forum participants must register and submit their personal information in the submission system.
  • Register yourself for the meeting; find (and bookmark!) your personal link to the proposal submission portal in your registration confirmation email (Subject line: “Thank you for registering for the event” sent from AmericanFolkloreSociety@afsnet.org). If you can't find the link, contact us.
  • Use the link in your “thank you for registering” email to access the proposal submission portal. Submit a proposal for the session as a whole; the submission portal will guide you through each step.
  • If you are presenting a paper in the session, you will be prompted to submit your own individual presentation information.
  • You may start your session proposal before you have all of your panelists' ID numbers, but any panelist who is not added by the deadline won’t appear in the preliminary program. You will be prompted during your initial submission to add panelists, but it’s ok to skip that step until you’re ready.
  • When you’re ready, add each panelist’s ID number. You can use the link to “session participants” on your proposal page whenever you return to the submission portal.  Some notes on this step:
    • Panelists can be added all at once, or in batches.
    • You will be listed in program materials as session chair because you’re submitting the panel; if you’re also giving a paper/diamond/media presentation on your panel, you must also add your own ID number as a session presenter.
    • You must specify a sequence for paper, diamond or media presentations; you will be prompted to specify their panel positions (eg, 1, 2, 3, 4). They will be listed in the program in the sequence you specify. At present, you will not be able to correct the sequence of your panelists once you have added them. If you need to do so, contact us.
    • Forum participants will be listed alphabetically.
    • If you have a discussant on a paper, diamond or media session, contact us for further instructions.
  • You may edit your personal, presentation, or session information through the March 31 deadline. Use the link from your meeting registration confirmation email (have you bookmarked it?) whenever you want to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.
  • Check your panel in the preliminary program when it is released in June to make sure that it is complete and correct. Contact us by July 1 with any corrections.


Panelists in Preorganized Paper/Diamond/Media Sessions

Start early on these steps:

  • Register yourself for the meeting
  • Find (and bookmark!) your personal link to the proposal submission portal in your registration confirmation email (Subject line: “Thank you for registering for the event” sent from AmericanFolkloreSociety@afsnet.org). If you can't find the link, contact us.
  • Use the link in your “thank you for registering” email to access the proposal submission portal.
  • Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information and your presentation details. If you’re not sure about the content of any given field, don’t worry, since you can change it later. Submit placeholder text as necessary. Hit Submit at the end of each page.
  • You will land on a submission summary page that provides an ID number and links to edit the information you have submitted. Make a note of your ID number.
  • Give your ID number to your session chair, who must add it to the session details in the submission portal by March 31. You will not be included in the session unless you complete this step in time for your chair to add you to the session proposal.
  • You may edit your personal or presentation information (title, 100-word abstract, keywords, AV needs) through the March 31 deadline. Use the link from your meeting registration confirmation email (have you bookmarked it?) whenever you want to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.


Forum Participants

Start early on these steps:

  • Register yourself for the meeting.
  • Find your personal link to the proposal submission portal in your registration confirmation email (Subject line: “Thank you for registering for the event” sent from AmericanFolkloreSociety@afsnet.org). If you can't find the link, contact us.
  • Use the link in your “thank you for registering” email to access the proposal submission portal.
  • Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information. When prompted, indicate that you are part of a Forum. Hit Submit at the end of the form.
  • You will land on a submission summary page that provides a confirmation ID number and a link to edit the personal information you have submitted. Make a note of your ID number.
  • Give your ID number to your session chair, who must add it to the session details in the submission portal by March 31. You will not be included in the forum unless you complete this step in time for your chair to add you to the session proposal.
  • Use the link from your meeting registration confirmation email by March 31 if you need to return to your personal information. You will be greeted with your submission summary page for easy access to view or edit your information.


Individual Paper/Diamond/Media Proposals

If you’re submitting an individual presentation that you would like to have assigned to a session by the program committee, you must complete these steps by March 31:

  • Register yourself for the meeting; find (and bookmark!) your personal link to the proposal submission portal in your registration confirmation email (Subject line: “Thank you for registering for the event” sent from AmericanFolkloreSociety@afsnet.org). If you can't find the link, contact us.
  • Use the link in your “thank you for registering” email to access the proposal submission portal.
  • Starting from the Welcome page, the proposal submission system will lead you through the process of submitting your personal information and your presentation details; if you’re not sure about the content of any given field, don’t worry, since you can change it later. Submit placeholder text as necessary. Hit Submit at the end of each page.
  • You will land on a submission summary page that provides links to edit the information you have submitted.
  • You may edit your personal or presentation information (title, 100-word abstract, 500-word abstract, keywords, AV needs) through the March 31 deadline. Use the link from your meeting registration confirmation email (have you bookmarked it?) whenever you want to return to your proposal. You will be greeted with your submission summary page for easy access to view or edit your proposal.


Co-Presenter, Co-Chairs and Discussants on Paper Panels

If you are planning to participate in more than one panel, contact us for guidance. See “Number of Presentations” in AFS Annual Meeting Polices.

For individual presentations or panels with co-presenters or co-chairs, one person must take responsibility for submitting the presentation proposal, while the other submits only their own personal information.

If your only role is as a co-presenter, co-chair or discussant in association with a proposal someone else is submitting, follow these steps by March 31:

  • Register yourself for the meeting; find your personal link to the proposal submission portal in your registration confirmation email (Subject line: “Thank you for registering for the event” sent from AmericanFolkloreSociety@afsnet.org). If you can't find the link, contact us.
  • Use the link in your “thank you for registering” email to access the proposal submission portal.
  • On the proposal submission portal’s Welcome page, look for the link specifically for co-presenters; do not use the “Start Your Submission” link.
  • Submit your personal information and hit Submit at the end of the form. You don’t have to take any further steps before March 31.
  • Your co-presenter/co-chair must submit your paper/panel proposal by March 31, indicating when prompted that a co-presenter/co-chair will take part. AFS staff will follow up on the paper/panel proposal submission.
  • Be sure to check your paper/panel in the preliminary program when it is released in June to make sure that it is accurate. Contact us by July 1 with any corrections.


See also

 


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American Folklore SocietySister Society: SIEF
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