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2020 Annual Meeting: Tulsa, Oklahoma

The Society's 132nd annual meeting will be held October 14–17, 2020 at the Hyatt Regency in Tulsa, Oklahoma. The theme for the meeting, on which presentations are encouraged but not required, is Recentering the Periphery.

See the AFS Review for the call for papers.


Preregistration is available until August 31; after that, you may register at the meeting at a higher rate.

Sign in if you’re a member. Members save significantly on registration rates. Not a member? Join AFS to get this member benefit. Allow a couple days for AFS staff to process your membership before you register for the meeting; join by March 27 if you intend to submit a proposal.

Register for the annual meeting.


Proposals are due March 31.

ALL PRESENTERS must 1) register and 2) submit their own program information to AFS. These are two separate steps, to be completed by all prospective presenters, including forum participants and co-presenters.

To submit a proposal:

  • Register for the annual meeting; you will get a link to the proposal submission portal in your registration confirmation email.
  • Because you can edit your online proposal any time through March 31, we recommend that you register and start your submission early, in order to avoid last-minute registration or submission system difficulties.
  • A mail-in registration and individual proposal form is available. Contact us before March 15 if you require a mail-in form for a preorganized session.
  • Complete your proposal by March 31. For instructions or help, see How to Submit a Proposal.

Note for preorganized panels: The chair of the session will submit the proposal for the session as a whole, but panel participants must submit their own information using the proposal submission portal. Panelists should start early, so they can share their individual submission ID with the session chair, who must submit those IDs with the session data.

See Types of Proposals for more information about standard proposal formats; if you have questions or would like to propose an alternative format for a two-hour session, contact Lorraine Walsh Cashman at well before the March 31 deadline.

Proposals are reviewed by a committee of folklorists who live in the region hosting the meeting. Typically, AFS sends notification of acceptance or rejection for the meeting program and posts online a preliminary program schedule for the meeting by June 15.

Presentation Limits

Meeting participants may present only once during the conference; see “Number of Presentations” in our Annual Meeting Policies for more information.

Special Event Requests

Organizing a section business meeting or other sponsored event that should take place outside of general sessions, such as lectures, receptions, performances, jam sessions, and the like?

Submit a request no later than March 31. Preliminary information is sufficient to be given full consideration in scheduling. You don’t have to register to submit.

Use these forms to request a business meeting or other special event.

Contact to make corrections to submissions or for other assistance.


No registration refunds will be issued to those who must withdraw after May 1. Anyone whose proposal is not accepted may request a full refund until August 31. See Annual Meeting Polices for more information.

Conference Hotel

You support AFS and help keep meeting costs low when you stay in the conference hotel. See the AFS Review to learn more.

See Local Information for a customized link for the AFS conference block at the Hyatt Regency Tulsa.

Letters of Invitation

Contact us at as soon as possible to request a letter of invitation if it is needed for your organization or visa application.

Local Information

Some preliminary resources are available now, including some articles about Tulsa that have come our way

More local Information will be added as the meeting nears.


The meeting begins with an Opening Ceremony on Wednesday evening, and general sessions run from Thursday morning through Saturday evening.

About our meeting image

The image above presents a close up of the "Center of the Universe," an acoustic anomaly in Tulsa, Oklahoma. Find out more about the phenomenon at "The Center of the Universe: An Acoustic Anomaly with a Mysterious Cause," Atlas Obscura, Image design by Meredith McGriff; photo by Brad Lovell.


Contact Lorraine Walsh Cashman at with any annual meeting questions or concerns.


General Meeting Information

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