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2019 Annual Meeting: Audio/Visual Support

AFS will provide, in every meeting room, the following equipment ONLY: an LCD projector, a screen, a remote control, and a 15-pin VGA cable (the standard connection to the projector).

This year, AFS will provide speakers only to those presenters who requested audio support in advance.

Free wireless internet will be available in the meeting rooms.

It has always been AFS policy NOT to provide computers for presentations. Presenters using AV materials will need to provide a laptop or other device that can store and play all presentation materials, and can connect directly to the projector. In many cases, these arrangements are best worked out at the session level.

We strongly encourage you to:

a. Contact your panelists about their audio-visual needs NOW.

b. Make plans to consolidate all audio-visual materials for the session that will require a laptop to one presenter’s laptop (and possibly to a backup).

c. Bring audio or video clips on a portable storage device, like a thumb drive, to plug into the primary presenter's laptop. Don't rely on internet streaming for audio or video, since bandwidth is unlikely to be sufficient for good playback.

d. If at all possible, have presenters using CDs or DVDs send those disks before the meeting to the presenter whose laptop will be used in the session, so that they can be tested on that laptop for compatibility issues.

e. Make certain that you have a suitable adapter to hook the laptop to the projector, particularly if you will be using a Mac.

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American Folklore SocietySister Society: SIEF
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