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2019 Annual Meeting: Baltimore, Maryland

The Society's 131st annual meeting will be held October 16-19, 2019 at the Hyatt Regency Inner Harbor of Baltimore, Maryland. The theme for the meeting, on which presentations will be encouraged but not required, is "Community Driven." See the call for papers.


Preregistration is available until August 31; after that, you may register at the meeting at a higher rate.


Proposals are due March 31.

New this year: All preorganized session participants will submit their own proposal information to AFS; they should complete this step by March 15. Panelists should then share their submission ID numbers with their session chair, who will submit them with the proposal data for the session itself by March 31. This change gives meeting participants better control over their own personal information. For more information, see the announcement in the AFS Review.

See Types of Proposals for more information about our various standard proposal formats; if you have questions or would like to propose an alternative format for a two-hour session, contact Lorraine Walsh Cashman at well before the March 31 deadline.

To submit a proposal:

  • Register for the annual meeting (see above); your registration confirmation will include a link to the proposal submission portal. Because you can edit your online proposal any time through March 31, we recommend that you register and start your submission early, in order to avoid last-minute registration or submission system difficulties.
  • Complete your proposal by March 31. For instructions or help, see Submitting an Online Proposal. The page will help you prepare your material; it provides vital information and links to checklists, step by step instructions, and tips for submitting keywords. Mail-in registration and proposal forms are available, but preorganized session presentations must be postmarked no later than March 15 to allow time for handling the session proposal.

Proposals are reviewed by a committee of folklorists who live in the region hosting the meeting. Typically, AFS sends notification of acceptance or rejection for the meeting program and posts online a preliminary program schedule for the meeting by June 15.

Special Event Requests

Organizing a section business meeting or other sponsored event that should take place outside of general sessions, such as lectures, receptions, performances, jam sessions, and the like?

Submit a request no later than March 31. Preliminary information is sufficient to be given full consideration in scheduling.

You don’t have to sign up for the proposal submission portal request a business meeting or other sponsored event, but if you don’t sign into the portal, you won’t receive an email confirmation or be able to edit the proposal.

Alternatively, you can access the special event request forms using the submission portal, and you will be able to return to them using links in your Submission Summary.

Contact for assistance.

Local Information

Some preliminary resources are available now, including the reservation link for the conference hotel. More local information will be added as the meeting nears.

Presentation Limits

Meeting participants may present only once during the conference; see our Annual Meeting Policies for more information about this and other meeting policies.


New this year: no registration refunds will be issued to those who must withdraw after their proposals are accepted for the meeting program. Anyone whose proposal is not accepted may request a full refund until August 31.  See Annual Meeting Polices for more information.

Letters of Invitation

Contact us at as soon as possible to request a letter of invitation if it is needed for your organization or visa application.


The meeting begins with an Opening Ceremony on Wednesday evening, and general sessions run from Thursday morning through Saturday evening.

General Meeting Information

Images of Baltimore

Our 2019 Annual Meeting image is a detail from "Baltimore Cityscape," a painted screen by Dee Herget, 1989. The images on our website header are: 1) skipjack races, Edwin Remsberg Photograghs; 2) an arabber on Baltimore Street in 2006, ©Martha Cooper.


This event is supported in part by the Maryland State Arts Council (



Contact Lorraine Walsh Cashman at with any annual meeting questions or concerns.

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