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Planning an Annual Meeting Session? Allow Extra Time to Submit the Proposal

Friday, January 31, 2020   (0 Comments)
Posted by: Lorraine Cashman

All preorganized session participants—in both forums and paper sessions—must 1) register for the Annual Meeting and 2) submit their own information in the submission portal, while the session chair will submit only the details about the session itself. With additional enhancements introduced this year, this procedure secures, simplifies and streamlines the proposal process for everyone, but it will work best if you take your first steps early in the submission season.

In addition to submitting the session abstract, chairs are responsible for tying individual participants to the session; they cannot do this until participants have started their own submissions.

To be clear, individual panelists don’t have to complete their proposals early, they just have to start them in order to get their individual submission ID number. They should then share that ID number with their session chair, since the chair must submit the numbers in order to tie the disparate pieces together in the submission system.

If you are part of a proposed session, we recommend that you start your submission as soon as you can register, in order to give your chair plenty of time to complete the panel proposal by the March 31 deadline. You may then take until the deadline yourself to concentrate on your ideas and finalize your submission.

For more guidance, see Submission Process by Proposal Type.

Bear in mind that while AFS staff is available during business hours to assist if anything goes wrong, the volume of proposals and questions in the last days of March limits staff attention at that time.

Contact if you need assistance.

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