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AFS Review: News

AFS Meeting Registration Cancellation Policy Updated

Tuesday, January 29, 2019   (0 Comments)
Posted by: Lorraine Cashman
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AFS policy on annual meeting registration refunds has changed: as of this year, no refund will be given to presenters who withdraw from the program.

Once a paper or session is submitted, it is expected that the author(s) will present their paper at the conference if the proposal is accepted. Participation in the conference is competitive, and a cancelled presentation eliminates a spot that could have accommodated another presenter. Moreover, the administrative cost is higher for a participant who withdraws than for one who presents.

As a courtesy to AFS members, conference presenters, and attendees, AFS strongly discourages presenters from canceling their participation in the conference after proposals have been accepted. Those who find that they can't attend the meeting are encouraged to find someone else to read their papers. Please notify AFS of any changes to the program as soon as possible.

This year, the refund policy is as follows:

  • No refunds will be issued after June 1 to program participants (chairs, presenters, discussants, etc.) who withdraw.
  • Registrants who are not named on the program may receive a full refund until August 31; after that, no refunds will be issued.
  • Presenters who withdraw after October 1 may not present at the next year's annual meeting.

 For more information, see all Annual Meeting Policies.


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