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Your Advance Purchase Makes Special Events Possible

Monday, August 6, 2018   (0 Comments)
Posted by: Lorraine Cashman
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The day of reckoning is sooner than you think!

Why? Well… A few special annual meeting events require advance ticket sales for the simple reason that ticket sales are necessary to generate revenue to cover the cost of events such as tours, workshops and the Saturday dinner/dance.* When ticket sales don’t cover event expenses, the event is cancelled.

Unfortunately for those who prefer more spontaneity, contracts with vendors invariably require payment well before the annual meeting even begins, and notice of cancellation must be given weeks in advance to avoid fees. Though many attendees may not think about their Saturday night plans before the day rolls around, the caterer does: final attendance numbers have to be submitted several days in advance.

Consequently, our cut-off date for ticket sales is August 31 every year. At that point, we need to have collected enough funds to pay for all the fixed costs, such as tour buses, bands and venue rentals. If so, we may at that point be able to extend online sales for a few weeks more. In any case, though, firm numbers and rosters are needed for preconference workshop and tour leaders by October 1, and only a limited number of Saturday dinner/dance tickets can be available for purchase on site. All ticket sales must end by noon on Saturday, when the registration desk closes.

Visit our online store to get your tickets now.

*Since 2016, our partners on the local planning committees have successfully secured local funding to cover the cost of live music performances, allowing us to use some of the limited AFS funding for local meeting plans to subsidize the considerable food expenses. This year, the music at our “Dance Party—Blues, Funk, Polka and Fine Food” is made possible by the New York State Council on the Arts with the support of Governor Andrew M. Cuomo and the New York State Legislature. AFS funding will offset a portion of the food expense, and ticket sales are necessary to cover the remainder.

Music will be provided by funk, jazz and R&B and blues musician Eric Crittenden’s Critt’s Juke Joint, and by Special Delivery, led by veteran polka musician Mark Kohan, with catering by acclaimed Italian restaurant Osteria 166 at the 1892 Market Arcade.


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American Folklore SocietySister Society: SIEF
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