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Guide for Poster Session Presenters

Thank you for proposing a poster presentation for this year’s AFS annual meeting. We believe that these sessions offer presenters the opportunity for longer and more focused discussion of their work.

1. Poster Session Location

This year’s poster session will be held in the prefunction area (aka the lobby) on the mezzanine of the Nashville Hilton Downtown (121 4th Avenue South, Nashville, Tennessee 37201; 615/620-1000).

2. Poster Session Materials

Because carrying poster board—to say nothing of foam-core—on an airplane can be difficult, AFS will provide each of you with a 22” x 28” poster board, which you can pick up at the meeting registration desk at any time after registration opens at 4pm on Wednesday, October 13. The Hilton will also provide each of you with one easel, which you can also pick up at the AFS meeting registration desk. For other supplies, the Hilton staff has provided the following information about nearby office supply stores:

FedEx-Kinkos: 212 Broadway, at Broadway and 3rd—one block from the hotel; telephone 615/244-1000. Open Mon-Thurs 7am-10pm; Fri 7am-8pm; Sat 8am-5pm.

3. Making Poster Session Presentations

During poster sessions, all presenters are able to make their presentations simultaneously, and have the entire 120-minute session to do so; these presentations are not governed by the 30-minute limit that applies to papers. Generally, presenters come to the meeting with a short description already in mind of the work described on the poster (an introductory statement that they may repeat several times during the session), along with materials on the poster to refer to and talk about, and sometimes audio-visual materials such as slides or cassette tapes to show or play, but in large part their presentations and discussions will be governed by the interests and questions of their audience.

People who come to the poster sessions are free to move among the various presenters and presentations as they see fit, listening to presenters, looking at materials on posters, and engaging in questions, discussion, and debate with poster presenters and other audience members. You may have many such interactions during the 120 minutes of your session. In other words, what will happen at your sessions is likely to be, as folklorists say, "emergent.”

4. Displaying Your Poster After the Session

After your session is complete, we ask you to bring your poster and easel to the AFS meeting registration desk. AFS meeting staff will place your poster and easel in the mezzanine lobby so that your work will be available to view for the rest of the meeting.

This raises some design and presentational challenges. When you present your poster, what’s on your poster can be put into context or otherwise supplemented by what you say. While on extended display, on the other hand, your poster will stand alone, and so you must design it so that it will speak for itself (or, more correctly, for you) in this setting. Be sure to include your contact information on your poster, so that someone who wants to follow up with you will be able to reach you, and please do not include in your poster any valuable or one-of-a-kind materials. Neither AFS nor the hotel will be responsible for damage to or loss of any of your materials while they are on display.

5. Picking Up Your Poster

You will need to pick up your poster from the mezzanine by no later than 12:00 noon on Saturday, October 16. The AFS registration center will close at that time. After 12:00 noon on Saturday, neither the AFS nor the hotel will be responsible for the return of your materials. Of course, you are welcome to pick up your poster before Saturday noon. Just return the easel to the AFS registration desk when you do.

6. Contact for Poster Session Questions

AFS associate director Lorraine Cashman will be your main contact for questions about your presentation. Her phone number is 614/292-4715.

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