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Instructions for Submitting a Media Session

Media sessions feature the presentation of one or more film or video works. These films or videos may be completed or works-in-progress, and one or several works may be shown and discussed within the two hours of the session. Please allow time for discussion in your proposed session.

In the case of completed works, please submit a copy of the work on DVD (NTSC format), along with the materials listed just below. In the case of works-in-progress, describe the approach and content of the finished work in your long abstract; we also encourage you to submit a five-minute sample, with explanatory notes if necessary, on DVD (NTSC format).

Required Materials: 

  • the text of a short (100-word) and long (500-word) abstract for the session as a whole, to be pasted into text boxes
  • a Word .doc containing only the short abstract for the session, to be attached to the online form
  • a second Word .doc containing the short abstracts for each media work, if the session will contain more than one piece, to be attached to the online form
  • VHS or DVD sample to be mailed to AFS (see below)

Proposal Process: Media sessions fall within the category of "organized sessions." The path for submitting the proposal begins on the 2011 Annual Meeting page, with the link for "submitting a presentation or session proposal online."

The chair of a media session must submit online her registration, registration fee payment, and an organized session proposal form, including long and short abstracts for the session as a whole and, if the session is to feature more than one media work, a short abstract for each media work in the session.

She must also mail any VHS or DVD works or samples to: Media Sessions, AFS 2011 Annual Meeting, Mershon Center, Ohio State University, 1501 Neil Avenue, Columbus OH 43201-2602 USA, postmarked by March 31, 2011. Those samples will not be returned.

Any additional participants in the media session must provide their proposal information to the chair well before the deadline, and must separately submit their own registration and registration fee payment. Registration may be accessed from the 2011 Annual Meeting page, or from the Calendar.

You must attach a Word document to the online proposal form containing the short abstract for the session. If there are multiple media works, a second Word document must be submitted that contains the short abstracts of each work to be presented. Before you begin your submission, please prepare the Word document(s) using AFS style so you can attach them to the form later in the process.

You must submit your proposal no later than March 31, 2011.

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