If you have any corrections or questions regarding the following information, please address them to Alysia McLain at Alysia_mclain@gmail.com, 2005-2006 Senior Convener.

New Business

There was a motion that we did not discuss fully or take a vote on regarding the increase of dues. Recently Tim Lloyd sent a reminder to us all for annual dues for AFS which included section dues. As it now stands, we each pay $7 for the section dues. It appears to be too late to make a decision on the dues for 2005-6 since Tim has sent out the notices. I am not certain how to remedy the "pending motion" and be in accordance with Robert's Rules of Order. If anyone who was at the meeting has a suggestion you may email me at cbspellma@yahoo.com and I will see if we need to either

1) table it until next year, or
2) vote on whether to increase this year's dues to the proposed $10.

At this point the motion is inactive.


Correction to the 2004 minutes

Those in attendance at the October 2005 meeting received a copy of last year's 2004 minutes and there was a correction made by Ruth Olson to the commendation for the 2004 Dorothy Howard Award to the Hmong Cultural Tour. It now reads " This year's recipient was announced by Jan Rosenberg. The award of $100 was received by Ruth Olson for the Hmong Cultural Tour, a collaborative project by Mark Wagler (Randall School), John Robinson and Cher Peng Her (Madison Children's Museum), and Anne Pryor (Wisconsin Arts Board)."

Financial update

Luc D. Guglielmi at Kennesaw State University opened discussion regarding the possibility of sponsors for the Dorothy Howard Award (now funded primarily by our coffers) and for the Robinson-Roeder-Ward Fellow (funded,in part, from the Public Sector Auction money raised by items auctioned for the Ed Section).

After the section meeting, Tim Lloyd stated the following regarding outside contributions:

" Since AFS sections are not independent organizations, we have two simple rules about sections making requests for outside support:

1. Please keep me informed about who you're informally approaching (and for what purpose, and for how much money) before you
make your approaches.

2. When it comes time to do an official letter of request, that letter should come from me."

Sue Eleuterio provided a ball park figure of the amount raised this year (2005) at the Public Programs auction for the Ed Section. Alysia's report will cite this specific amount; however, we have an additional $50 to add to the amount which was collected the day after our Ed Section meeting for additional auction items sold.

The ever-increasing cost of food for the Saturday morning workshop was discussed. The 2004 workshop in Salt Lake City exceeded the usual $300 allocated for food. As we all know, hotels charge a hefty amount for that bagel we chew on. Following is the itemized bill from the Salt Lake hotel, courtesy of Tim Lloyd:

"Here is the itemization of charges from the Little America Hotel for the FL&Ed workshop food and beverages at the Salt Lake City AFS annual meeting in October 2004.

"You had ordered 2 gallons of coffee, 2 gallons of decaf, 2 gallons of hot water + assorted teas, 2 gallons of fruit punch, 2 gallons of lemonade, 1 dozen blueberry muffins, and 1 dozen bagels with cream cheese.

"The cost was:

Coffee (2 gallons @ $35): 70
Decaf (2 gallons @ $35): 70
Teas (2 gallons @ $35): 70
Fruit punch (2 gallons @ $30): 60
Lemonade (2 gallons @ $30): 60
Blueberry muffins (1 doz @ $25): 25
Bagels/cream cheese (1 doz @ $30): 30
Subtotal 1: 385
20% service charge: 77
Subtotal 2: 462
7.6% tax: 35.11
Total: 497.11"

In the future, senior and junior conveners will need to inquire about surcharges and taxes which can easily increase the bill by an additional $100. There will be a $60 reimbursement for the subtotaled food amount which configures the cost of food now to be $325, plus those dreaded surcharges and tax.

Listserv

Tim Lloyd forwarded 118 names to me which represent those who are currently members of the AFS Folklore and Ed section.

Awards and Recipients

Winners of the 2005 Dorothy Howard Award were announced at the section meeting, and the 2005 Robinson-Roeder-Ward Fellow, Renee Morris, was introduced. [Editor's note: See the front page of the newsletter for more information about this year's winners.]

Elections

The final action of the section meeting was to solicit volunteers for next year's prize committees, and to elect a new junior convener. Sean Galvin was elected to be junior convener, as Alysia McLain moves into the role of Senior Convener.