2013 Annual Meeting: Submitting a Proposal Online

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Thank you for your interest in participating in the American Folklore Society’s 2013 Annual Meeting in Providence, Rhode Island. The deadline for submitting online or mailed-in proposals for the meeting program is March 31; because the deadline falls on a Sunday, we will extend the cut off until Noon, Eastern US Daylight Time, on April 1.

New in 2013: Change in Application of Presentation Policy

We have made the following change in our Annual Meeting policies:

Number of Presentations
You may present only once at the annual meeting. Exceptions will be made only for those who will serve as chair or discussant for one other session. No one may participate in more than two sessions altogether.
In years past, participants were allowed to participate in Forums as well as to present a paper. As of 2013, this will not be the case.
Presentations that have been given at previous AFS annual meetings will not be sent to the planning committee for review. Films may be re-presented once if the work has been substantially revised since the previous showing; thus, a filmmaker may show a rough cut and the (nearly) final product.

Before you register, you must have ready all the information required for your proposal type.

All Proposals
All proposal forms require key words--specifically, four terms to represent the genre, group, place and approach that best describe the content of the presentation. See Using Key Words in Annual Meeting Proposals before you begin the online proposal process.

Proposals for Individual Presentations

Those who propose an individual presentation will, in one sitting, register for the annual meeting, submit payment, then submit the proposal. If accepted, individual presentations will be grouped with others in a two-hour session; posters will be presented also in an on-going exhibition. Please click on the links below for instructions specific to each presentation type.

Paper checklist
Diamond checklist

Poster checklist
Media checklist

Proposals for Pre-organized Sessions

The chair of a pre-organized session submits all the information for the session. This means that the chair will register (only) him/herself for the annual meeting, then submit the proposal for the session, including the information about the session as a whole and the information about each participant. Please click on the links below for instructions specific to each presentation type. Chairs of pre-organized sessions are responsible for requesting accommodations in advance for all the participants' audiovisual and scheduling needs.

Paper Session checklist
Diamond Session checklist

Forum checklist
Media Session checklist

Those who propose to participate in a pre-organized session must:

submit their information to the chair of the session well before the March 31 deadline.
register for the annual meeting by March 31.

Registration for the Annual Meeting

Those who are proposing individual presentations or who are chairing pre-organized sessions will register at the time that they submit the proposal.

Those who propose to present but not act as chair in a pre-organized session should register before March 31.

Those who will not present may preregister online until August 31, 2013. On site registration will be available at slightly higher rates.

If you are a member of AFS, it is critical that you sign in before beginning the registration or proposal process.

You must be signed in to receive the reduced member registration rate and to preserve your registration receipts.

Student and low-income members of AFS enjoy considerable savings over non-members in meeting registration rates.

If you are not a member of AFS, why not join now to take advantage of the discount, and all the other benefits of membership? (Note: You will not be able to register for the annual meeting at the member rate until your membership has been manually approved by AFS staff; that administrative process may take a few days. You can sign in and submit your registration and/or proposal after you receive an email notification that your membership is activated.)

Need Help? See the Annual Meeting in FAQ, which includes a video demonstration of submitting a proposal, or Contact Us.

The online proposal process for individual presentations requires you first to submit your meeting registration form and payment, and then to follow immediately with your proposal submission.

Do not start this process until you are ready to finish it.

A video with step-by-step instructions is available in FAQ.