No WiFi in Meeting Rooms at 2013 AFS Annual Meeting
Friday, April 26, 2013
Posted by: Lorraine Cashman
Although free WiFi is increasingly available
at many corner coffee shops, it isn’t the standard for meeting rooms at
conference sites. With a few exceptions, the hotels that host the AFS annual
meeting charge AFS around $200 per room, per day, for internet access, wireless or hard-wired; even
then, the number of connections is typically limited, as it was in New Orleans,
to one connection per room. It is becoming typical for organizations sponsoring
conferences to pass on these charges to their attendees in the form of higher
registration fees, but we have resisted that trend.
The Providence Omni, site of the 2013 Annual
Meeting, is offering complimentary internet access in its guest rooms and in
the hotel lobby, but not in the conference rooms. Because the internet access
fees they are going to charge AFS are well beyond the AFS annual meeting
budget, given our current registration rates, we will not be providing internet
access in meeting rooms this year.
Instead, we ask presenters to use more
traditional methods to access presentation materials from the Internet – come with your slides or
video, screen shots, etc., downloaded on an external storage device, ready to
play on the laptop that, as always, you or one of your session-mates will have
to provide. (As has been our long-standing custom, AFS will provide only LCD
projectors and screens in all rooms, and will provide audiospeakers only
upon request--see 2013 Audio/Visual Support for more
information.) If your presentation is impossible without live, real-time internet
access, contact Lorraine Walsh Cashman at email@example.com as
soon as possible.
forward, AFS will continue to assess members' current annual meeting
communications needs, and to make every effort to negotiate the best possible
package with future conference venues.