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2017 AFS Annual Meeting Essential Information

Friday, June 16, 2017   (0 Comments)
Posted by: Tim Lloyd
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The 2017 AFS annual meeting will take place in Minneapolis, Minnesota, on October 18-21. Here is information you will need to make your plans for the meeting:

1. Preliminary Program

 We have posted the preliminary program to the 2017 annual meeting page at https://afsnet.site-ym.com/page/2017AM.

 Please review the preliminary program carefully. We must receive all corrections by June 30. Please email any issues with the program to lcashman@indiana.edu and to americanfolkloresociety@gmail.com.

 2. Letters of Invitation

 If you require a letter of invitation for a visa application or other official purposes, please contact AmericanFolkloreSociety@gmail.com.

 3. Hotel Reservations

Most annual meeting events will take place in the host hotel, the Marriott City Center.

The nightly conference rate for a room with single or double occupancy is $165 US plus tax. We have reserved a limited block of rooms for students at the nightly rate of $135 US plus tax.

To reserve a room at the Marriott at the regular conference rate, see https://aws.passkey.com/e/49104256. To reserve a room at the student rate, please see https://aws.passkey.com/e/49243308. You can also call 1-877-303-0104 (Marriott toll-free reservations) or 1-866-315-9403 (local reservations).

4. Tours and Workshops

 Though most of the program, including professional development workshops and a Saturday evening social event, will be free and open to all registrants, a few special events require additional pre-registration before August 31. See http://www.afsnet.org/?page=AM17Events.

 5. Getting to Minneapolis

Go Minneapolis provides general information for visitors; they have also prepared an AFS Visitors' Guide that provides useful links, including information about transportation from the airport and getting around the Twin Cities; see http://www.minneapolis.org/afs4/.

SuperShuttle is offering a discount on one-way or round-trip shuttle reservations for AFS attendees traveling from the airport to the Marriott; see http://group.supershuttle.com/group-page/afs-2017-annual-meeting/.

6. “Adventures in Archiving” Conference

The AFS Archives and Libraries Section is hosting “Adventures in Archiving,” a two-day conference on archives and library-related issues, on October 16-17, the Monday and Tuesday immediately before the AFS Annual Meeting. The conference will take place at the Minneapolis Central Library, less than half a mile from the Marriott City Center. For more information, please visit the conference webpage at http://www.afsnet.org/?page=Archives2017.

7. Mentoring Opportunities

 Consider being a part of the AFS Mentoring Program. This program pairs students or new professionals with established professionals so that each may get to know the other better. The Mentoring Committee will accept applications from mentors and mentees until August 1. For more information, see the AFS Review: http://www.afsnet.org/news/341667/Consider-Being-a-Part-of-the-AFS-Mentoring-Program.htm.

 8. Local Guide

 The Local Planning Committee has prepared an invaluable Local Guide to the Twin Cities' diverse neighborhoods, with recommendations for getting around and things to do; see http://c.ymcdn.com/sites/www.afsnet.org/resource/resmgr/AM17/AFS2017LocalGuide.pdf.

 9. Updated Policy on Withdrawals and Refunds

 Once a paper or session is submitted, it is expected that the presentation will take place at the annual meeting if the proposal is accepted. Participation in the meeting program is competitive, and a cancelled presentation creates a hole in the program and eliminates a spot that could have accommodated another presenter. As a courtesy to AFS members, conference presenters, and attendees, AFS strongly discourages presenters from canceling their participation in the annual meeting after proposals have been accepted. Those who find that they can't attend the meeting are encouraged not to cancel, but to find someone else to read their papers.

The refund policy is as follows:

  • Program participants (chairs, presenters, discussants, etc.) who withdraw a presentation may request a refund of meeting registration fees until August 31, but a $75 cancellation fee will be retained ($35 for students and low-income participants); after August 31, no refunds will be issued.
  • Registrants who are not named on the program may receive a full refund until August 31; after that, no refunds will be issued.
  • Presenters who withdraw a presentation after October 1 may not present at the next year’s annual meeting.

The cancellation fee will not be charged for those who can't attend because of visa difficulties; we will consider other exceptions on a case-by-case basis.

10. Annual Meeting News Posted to AFS Website

Check the 2017 Annual Meeting page regularly at http://www.afsnet.org/?2017AM for further announcements as our preparations for the upcoming meeting progress.

 We look forward to seeing you in Minneapolis.



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American Folklore SocietySister Society: SIEF
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