AFS has changed its annual meeting registration refund policy starting with the 2016 meeting.
As has always been the case, once a paper or session is submitted for the annual meeting, it is expected that the author(s) will present their paper at the conference if the proposal is accepted. Participation in the conference is competitive, and a cancelled presentation creates a hole in the program and eliminates a spot that could have accommodated another scholar. As a courtesy to AFS members, conference presenters, and attendees, AFS strongly discourages presenters from canceling their participation in the conference after proposals have been accepted. Those who find that they cannot attend the meeting are encouraged not to cancel, but to find someone else to read their papers.
Starting in 2016, the refund policy is as follows:
Program participants (chairs, presenters, discussants, etc.) who withdraw a presentation may request a refund of meeting registration fees until August 31, but a $50 cancellation fee will be retained ($25 for students and low-income participants); after that, no refunds will be issued.
Registrants who are not named on the program may receive a full refund until August 31; after that, no refunds will be issued.
Additional penalties may be applied for presenters who withdraw a presentation after October 1.