Both AFS members and non-members may submit proposals for presentations, or may simply attend the meeting without presenting, but non-members must pay the higher registration fees noted on the registration form.

Audiovisual Equipment

AFS will provide data projectors and screens in every meeting room, and audio systems in larger meeting rooms and in all rooms in which media sessions will take place. All presenters must bring their own computers, and Mac users should bring the appropriate cabling for their particular model. If your presentation requires higher-quality audio than that provided by your computer, please check the "I Need Audio” box on your proposal form (if you are participating in an organized session, please tell your chair to make this request), and we will endeavor to place your presentation or session, if accepted, into a meeting room with an audio system.

No-Shows

AFS defines a no-show as someone on the program who is not physically present at her/his session at the annual meeting and either (1) has not notified AFS in advance that she cannot attend the meeting or (2) has not submitted a presentation to be read by the chair or another person at the meeting.

No-shows are conspicuous in their absence. They inconvenience the chair, their fellow presenters, and those attending the session. No-shows will not be considered for the following year’s program. If you notify AFS in advance, or submit a presentation to be made by someone else at your session, you will not be penalized. You are responsible for finding your own alternative presenter.

Number of Presentations

You may present only once at the annual meeting. Exceptions will be made only for those who will serve as chair for one other paper or Diamond session, or those who are invited by AFS to present in the service of an AFS project. No one may participate in more than two sessions altogether.

In years past, participants were allowed to participate in two Forums, or to present a paper and participate in a Forum. As of 2013, this will not be the case. Any role in a Forum is to be understood as comparable to presenting a paper, not chairing a panel.

Presentations that have been given at previous AFS annual meetings will not be sent to the planning committee for review. Films may be re-presented once if the work has been substantially revised since the previous showing; thus, a filmmaker may show a rough cut and the (nearly) final product.